PTA Roles

PTA Committee

The PTA is a charity and is run by a Committee of Trustees.  The Committee must have at least a Chair, Treasurer and Secretary in post to be able to hold events and raise money for the school.  For the PTA to function well, the Committee also needs General Members to help make decisions and support fundraising activities.

We hold an Annual General Meeting (AGM) every October to review the previous year's activities and finances and to elect the PTA Committee for the year ahead. 

The 2018-2019 PTA Committee was elected at our Annual General Meeting (AGM) on Wednesday 3rd October 2018.  Congratulations to our new Committee, led by Alison Melton (Chair).  Matt Bell (Secretary) and Holly Gregory (Treasurer) remain in post. 

 

PTA job descriptions:

  • Chair – Setting agendas and chairing half termly committee meetings, liaising with the Headteacher, Office, School Staff, Governors and local community, managing PTA finances (with Treasurer), managing the pta email account, keeping PTA members updated e.g.by newsletter, coordinating event publicity, ensuring events are appropriately managed and risk assessed.
 
  • Secretary – Taking and circulating minutes of committee meetings, reporting on Secretary's activities at each meeting, updating the Charity Commission, managing GDPR requirements, updating PTA website, maintaining PTA files, supporting events as needed e.g. publicity.
 
  • Treasurer – managing PTA finances including paying invoices and expenses, organising floats for events, producing reports for meetings and annually for the Charity Commission.
 
  • General members – attending half termly meetings, supporting/leading events, selling tickets, organising publicity materials, organising refreshments, rotas etc

 

Becoming a Charity Trustee

All Committee members are also Trustees of the PTA Charity and will be asked to sign a Trustee Declaration.  For more information and to check your eligibility to be a Trustee please see Charity Trustee: What's involved.

 

Count me in!

It is possible to join the PTA Committee during the year, and please speak to Alison Melton (PTA Chair) via Classlist or pta@shelfordschool.org.uk if you would like to do this.

Or to get more of a feel for what the PTA do, chat to the current Committee, lend a hand this year and perhaps stand for a position at our AGM in October 2019!

 

Year/Class Reps

Becoming a Year Rep is a great way to be involved with the PTA and your class.  Each year have (usually two) Reps who keep their class updated with PTA activities and coordinate any class efforts for PTA events e.g. stalls at the Fairs, Rainbow Hamper and Cake at the Gate.   

Reps help to organise rotas of volunteers for reading and baking throughout the year, and swimming in the summer.   Reps also pass on messages for the teacher and school if needed.

Our 2018-19 Rep team is now complete.  Reps are usually decided towards the end of the summer term, so if you are interested in volunteering as a Rep for 2019-20, chat to your current Reps to find out more!